Skip to main content
Legal Update Article

FMCSA Clearinghouse Opened, Transportation Department Announces

The U.S. Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse registration, which is the electronic database that will contain information about commercial motor vehicle drivers’ drug and alcohol program violations, is open, the agency has announced. The Clearinghouse will become operational on January 6, 2020, and FMCSA-regulated employers must be in compliance with the Clearinghouse requirements on that date.

Authorized users may visit https://clearinghouse.fmcsa.dot.gov/register to create a user account and become familiar with the site.

FMCSA-regulated employers, Medical Review Officers, Substance Abuse Professionals, consortia and third-party administrators, and other service agents must report to the Clearinghouse information related to violations of FMCSA’s drug and alcohol testing regulations by current and prospective employees.

Beginning on January 6, 2020, FMCSA-regulated employers must be prepared to do the following:

Queries of New Hires/Transfers. Employers must query the Clearinghouse before allowing a newly hired commercial motor vehicle driver (or current employee who transfers into such a position) to begin operating a commercial motor vehicle. Drivers must sign a consent form allowing the employer to query the Clearinghouse.

Annual Queries of Current Employees. Employers must query the Clearinghouse at least once a year for each driver they currently employ. Drivers must sign a consent form allowing the employer to query the Clearinghouse. The employer must maintain records of all queries, and information obtained in response to the queries, for a period of three years. (As of January 6, 2023, an employer who maintains a valid registration fulfills this requirement.)

Reporting of Drug and Alcohol Program Violations. Employers must report drivers’ drug and alcohol program violations (listed below) to the Clearinghouse within three business days after the employer learns of the information.

Employers must prohibit drivers who have violated FMCSA’s drug and alcohol program regulations from performing safety-sensitive duties unless the driver has complied with the return-to-duty process (at 49 CFR Part 40, Subpart O).

Revise Drug and Alcohol Testing Policies. In addition to registering with the Clearinghouse, FMCSA regulations require employers to add language to their FMCSA drug and alcohol testing policies to notify drivers and driver applicants that the following information will be reported to the Clearinghouse:

  • A verified positive, adulterated, or substituted drug test result;
  • An alcohol confirmation test with a concentration of 0.04 or higher;
  • A refusal to submit to a drug or alcohol test;
  • An employer’s report of actual knowledge (defined at 49 CFR § 382.107);
  • On-duty alcohol use (pursuant to 49 CFR § 382.205);
  • Pre-duty alcohol use (pursuant to 49 CFR § 382.207);
  • Alcohol use following an accident (pursuant to 49 CFR § 382.209);
  • Drug use (pursuant to 49 CFR § 382.213);
  • A Substance Abuse Professional’s report of the successful completion of the return-to-duty process;
  • A negative return-to-duty test; and
  • An employer’s report of completion of follow-up testing.

Employers who do not comply with the FMCSA Clearinghouse requirements are subject to the civil or criminal penalties, or both, as set forth at 49 U.S.C. 521(b)(2)(C). Civil penalties cannot exceed $2,500 for each offense.

Jackson Lewis attorneys are available to answer questions related to the Clearinghouse requirements, drug and alcohol policies, and other issues.

© Jackson Lewis P.C. This material is provided for informational purposes only. It is not intended to constitute legal advice nor does it create a client-lawyer relationship between Jackson Lewis and any recipient. Recipients should consult with counsel before taking any actions based on the information contained within this material. This material may be considered attorney advertising in some jurisdictions. Prior results do not guarantee a similar outcome. 

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. For more information, visit https://www.jacksonlewis.com.